Students: How To

As a student, your responsibilities are to complete the steps outlined below where applicable. These steps help you to maintain communication with SAS and your instructors, and allow you to negotiate and discuss all aspects of your accommodations.

  1. Book an Appointment
  2. Set up Accommodations
  3. Book Tests with Accommodations at SAS
  4. Ensure Accommodations for Final Exams
  5. Cancel Tests and Exams
  6. Access the SAS Notetaking Program
  7. Get Alternate Format Texts
  8. Apply for Bursaries
  9. Test and Appointment Attendance (No-Show Policy)
  10. Reminder Checklist

Book an Appointment

Note: Missed appointments will result in a no-show fee. Please visit the no-show policy for details.

  1. Appointments can be booked in person at the Student Wellness Centre (MUSC B101), by phone (905) 525-9140 extension 28652, by email at sas@mcmaster.ca, or by Skype: sas.mcmaster.
  2. For students new to SAS, please read our Registration page and complete the Intake Package prior to your first appointment.

Set Up Accommodations

Note: If you are a new student, see Registering with SAS for more information.

SAS has two methods you may use to set up accommodations.  The Online Method  is a process where you can go online to send notification of your accommodations to your instructors. The Printed Letter Method is where you use printed letters to inform your instructors of your accommodations.

For both methods listed below you must be fully registered to activate your accommodations. This means:

  • You have completed the online Intake Package and submitted it to your Program Coordinator.
  • You have been assigned a Program Coordinator, and met with them at least once to input your accommodations into our database system.
  • You have submitted appropriate documentation as determined by your Program Coordinator.

The Online Method

Note: Safari is not compatible with our online system. Please use firefox or chrome.

  1. Log-in to our online portal by following the ‘Student Log-In’ link on the SAS website, or at:
  2. Click the request button to open page where you can select which accommodations should be used for each course. Note you can request to activate your accommodations as a batch for all courses at once.
  3. Review the Confidentiality and Consent statements listed at the bottom of the page.

Please note, it is your responsibility to follow this process each and every term.

What Happens Next:

  • Once a request is submitted using this tool it will be automatically sent to both your instructors and SAS. Instructors will be requested to acknowledge receipt and view of the accommodations. SAS will also review. If necessary SAS will be directly in touch with you to arrange an appointment to review your file with a SAS Program Coordinator.
  • If SAS is in agreement with your request to activate accommodations through this process you should be able to proceed to book tests and access notes shortly after this request has been submitted. If you receive a note indicating your accommodations are not active please follow up with SAS.
  • If no further follow up with SAS is required your accommodations will be active until the expiry date of April 30 of the coming year, or, in some cases another date set by your Program Coordinator.
  • If follow up with SAS is necessary this process for notice to instructors will need to be repeated once contact with SAS is complete.
  • It will be your responsibility to follow up with each and every course instructor to discuss details related to activation of any or all accommodations.
  • Should you have any questions or concerns please contact SAS.

The Printed Letter Method

  1. Book and attend an appointment with  your SAS Program Coordinator.  Accommodations will stay in effect until their expiry date which is set by your Program Coordinator. Note: 24 hours after you schedule an appointment with your Disability Coordinator you will have access to print your accommodation letters online. You must still attend the appointment or your accommodations could be de-activated.
  2. Print out accommodation letters using our online system. To access them, please follow this link to the Student Log-in. When printing letters you will want to:
    • Print two accommodation letters for each course (one to be signed and submitted to SAS, one to give to your instructor for their reference).
    • Note: During an appointment new students can request to have a Disability Coordinator print their letters.  Students can also print letters at the SAS main office computer station.
  3. Meet with each course instructor during their office hours or by appointment to:
    1. Discuss how each accommodation will be provided. Use the accommodation letter as a reminder of topics to cover.
    2. Give instructors the accommodation letter for their reference.
    3. Have each instructor sign the letter of accommodation specifically for that course.
  4. Return the signed signature form or all signed accommodation letters to SAS reception.

 


Book Tests with Accommodations at SAS

      1. To book a test with the SAS Testing Centre, you must first have set up your accommodations with a disability coordinator from SAS. If you have not done this, refer to the section on how to set up accommodations.
      2. Next, consult with your instructor to see if he or she can administer the test to you while providing all of your required accommodations.
      3. If your instructor cannot provide your test accommodations, you can use the SAS Tests and Exams Centre by booking your tests using our online services. Continue the steps below to book your test online. Test booking deadline: Book tests at least 2 weeks before the date on which the class is scheduled to write. This deadline is in place to ensure there is enough time to arrange for your accommodations. By not meeting the deadline, you run the risk of not being accommodated for your test. Book Ahead: We encourage you to book your tests online, for the entire term, immediately after the first or second class you attend. Refer to the course outline or consult your instructor concerning test details such as date, time, and duration.
      4. Gather all of the following information:
        • Your name & student number
        • Course name & code
        • Date & time your class writes
        • Duration of test for the class
        • Date & time you intend to write (If this is different from when the class writes, it will require approval from the instructor)
        • Instructor name & email
        • Accommodations required for the test
        • Reason for not booking online
      5. Using the online booking system:
        • Have your information ready from step 4 above.
        • Go to Student Log-In (also found in the site menu), and click on the Book Test link.
        • Login using your MacID and password. Be sure to allow pop-ups from this site.
        • Follow the > Book a test link to start the wizard.
        • Once the test booking is complete, you and your instructor will receive a confirmation email. If you do receive a confirmation email, it is likely that your test was not booked. In this event, please follow the next step listed below.
      6. If you are unable to book using the online system, you must email the details listed in step 4 above to sastests@mcmaster.ca before the two-week deadline. If any of the details are missing, the test will not be booked.

Ensure Accommodations for Final Exams

Note: Final Exams follow a different accommodation process from tests.

For specific dates and information regarding the April 2017 exam period please, please see the following page:

https://sas.mcmaster.ca/april-2017-exams/

 

Key Information

      • Exams have a deadline to request new accommodations, or change existing accommodations.   Accommodations for exams must be arranged before the exam period.
      • If you have any concern regarding your exam schedule in MOSAIC, contact your SAS Disability Coordinator, or arrange an appointment as soon as possible to meet before the accommodation deadline, in case you will need any changes.
      • Not using exam accommodations – If you intend to write with your class and not use your accommodations, email sas@mcmaster.ca to cancel exam accommodations immediately.  There is a fee of $50 for each accommodated exam where you do not show to use the accommodations.
      • Cancelling an exam – If you are not able to write an exam as a result of your disability, please give us notice 1 full business day ahead of the exam.  e.g. For an exam taking place on a Thursday, please notify SAS  on the Tuesday before the exam.

 

What You Need to Understand About Accommodated Exams

Exams can be carried out by either the Registrar’s office, or your course instructor. We say that an exam is ‘Instructor-supervised’, or ‘Registrar-supervised’.

The process of arranging accommodations for an Instructor-supervised exam is different from a Registrar-supervised exam. To find out which of your exams is Instructor-supervised,  or ask your instructors.

 

How to Arrange for Instructor-Supervised Exams

Discuss with your instructor to arrange accommodations. If your instructor is not able to provide you with your accommodations, you need to book Instructor-supervised exams by emailing the information in the following list to sastests@mcmaster.ca starting December 2nd (these exams cannot be booked with the online system):

  • Name and student number
  • Date and time your class writes
  • Date and time you intend to write (This requires approval from your instructor in advance if it differs from the class time)
  • Instructor name and email
  • Course name and code
  • Accommodations needed for the test

 

How to Ensure Accommodations for Registrar-supervised Exams

Check this section of the website for updates: MOSAIC is currently undergoing changes in how exams with accommodations display details (e.g. Instructor vs Registrar-supervised). Exams schedules in MOSAIC will start showing accommodations nearer to the exam period.

If you have any concern regarding your exam schedule in MOSAIC, contact your SAS Disability Coordinator, or arrange an appointment as soon as possible to meet before the accommodation deadline, in case you will need any changes.
Students registered with SAS may receive an email from SAS advising of the exam accommodation deadline. Deadline information will also be posted in an advertisement within the Silhouette. Any student requesting exam accommodations beyond the deadline should consult the Associate Deans office of their Faculty to explore options on how to address any final examination matters.

 

How to Arrange for Summer Exams

Summer exams are Instructor-supervised. Discuss with your instructor to arrange accommodations. If your instructor is not able to provide you with your accommodations, you need to book you exams by emailing the information in the following list to sastests@mcmaster.ca (these exams cannot be booked with the online system):

  • Name and student number
  • Date and time your class writes
  • Date and time you intend to write (This requires approval from your instructor in advance if it differs from the class time)
  • Instructor name and email
  • Course name and code
  • Accommodations needed for the test

 


Cancel Tests and Exams

Note: There is a fee of $50 for each accommodated exam where you do not show to use the accommodations. Please see the no-show policy. 

      1. If you are not able to write an exam as a result of your disability, please give us notice 1 full business day ahead of the exam.  e.g. For an exam taking place on a Thursday, please notify SAS on the Tuesday before the exam.
      2. If you intend to write with your class and not use your accommodations, email sas@mcmaster.ca to cancel exam accommodations immediately.   Or, if you know that you will not be needing exam accommodations, please discuss this with your SAS Coordinator so that accommodated exams are not created for you.

Details to include when contacting SAS to cancel a test or exam:

      • Name and student number
      • Date and time you are scheduled to write
      • Instructor name
      • Course name and code
      • Reason you are not using accommodations

Access the SAS Notetaking Program

SAS coordinates volunteer notetakers to support students who are having difficulty taking notes as a result of their disability.

Notes available through SAS do not replace going to class, and are intended to add to your own notes. SAS cannot ensure that notes will be available for every request, or guarantee the accuracy or completeness of notes. Take notes to the best of your ability and problem solve with your instructor, the SAS Learning Strategist, and Assistive Technologist.

Note that SAS cannot assist with notes where instructors already provide notes online.

      1. To access the notetaking program, speak with your SAS Disability Coordinator at the beginning of each session.
      2. Access your notes regularly using our online system, Online Accommodation Access. If there are notes missing, contact the SAS Notetaking Program immediately at sasnotes@mcmaster.ca.
      3. Continually develop your notetaking skills while at McMaster. There are many resources available to help further your notetaking abilities:

If you require something more extensive than the SAS notetaking program, speak with your SAS Disability Coordinator well before term begins to explore options and allow time for processing.


Get Alternate Text Formats

Students with a print disability must be registered with SAS before Library Accessibility Services (LAS) can acquire alternate format material. You will be referred to LAS by your Disability Coordinator.

      1. Purchase your textbooks and keep your receipts. There is no extra charge for alternate format material.
      2. Contact Library Accessibility Services by phone or email as soon as possible, as the conversion process can take as long as eight weeks.

Library Accessibility Services Contact Information:
Phone: (905) 525-9140 ext. 26058
Email.: liblas@mcmaster.ca
Website: http://library.mcmaster.ca/las


Apply for Bursaries

There are many bursaries available specifically for students with disabilities.  Follow the SAS Facebook page, or visit the SAS homepage to see postings on bursaries.

The following sites have information on bursaries and awards:

A Bursary for Students With Disabilities (BSWD) is available to assist students with disabilities with their education and disability-related expenses.

The BSWD has restrictions related to eligible expenses, maximum funds available, when funds can be distributed, and whether students can be eligible. Consult your Disability Coordinator for details.

      1. To qualify you must first apply to OSAP, indicating that you have a disability.
      2. To request a bursary, meet with your SAS Disability Coordinator to start the process.

Test and Appointment Attendance (No-Show Policy)

Students must:

      • Arrive for an appointment no more than fifteen minutes past the scheduled start time, or a no-show will be recorded.
      • If necessary, cancel a minimum of twenty-four hours in advance of an appointment, or a no-show will be recorded.
      • Be aware that a fee of $30 will be debited to a student’s account for missed appointments.
      • Be aware that a fee of $50 will be debited to a student’s account for missed tests and exams. This policy also applies to tests and exams administered by the Registrar.

Note: Students will be allowed one no-show appointment. For each subsequent no-show, a fee will be charged.


 Reminder Checklist

See the handbook, or the SAS website for specific instructions.

      • Activate your accommodations by using the printed accommodation letter method, or the online method available through our website.
      • Discuss the specifics of how your accommodations will work with your instructors, by appointment.
      • For each term, book tests and instructor-supervised exams with SAS a minimum of two weeks ahead of the scheduled write date.

 

 

 

Crisis Resources

Are you in crisis? You don’t have to deal with it alone—there are people here that can help.


Opportunities and Events

"Silent Treatment is a story of living with mental illness in a world that denies, invalidates, romanticizes and/or misunderstands."

Make sure to check out Silent Treatment, a play by Claudia Spadafora, a fourth year Theatre student at McMaster. The plays runs March 16th - 2:30pm & 7:00pm; March 17th - 12:30pm & 9:00pm at L.R. Wilson Hall. Admission is free! ... See MoreSee Less

Honours Performance Series: Silent Treatment

March 16, 2017, 2:30pm - March 17, 2017, 10:00pm

HONOURS PERFORMANCE SERIES: SILENT TREATMENT
Written and Directed by Claudia Spadafora

"I felt everything, and I was ashamed.
And then I felt nothin...

2 weeks ago  ·  

Are you prepared for exams? Are you feeling overwhelmed about the amount of studying that you have to do? Do you feel confident enough to ace those multiple choice tests?

Joanne Buckley, the Learning strategist at the Student Accessibility Services is here to help you! We are hosting a Time Management Workshop on March 29th(date subject to change) from 1:30-2:30pm in MUSC 203. During the session, we will be covering material on how to make sense of your notes, how to improve your memory, how to study for better results, and how to overcome academic related barriers.

To RSVP and request for accessibility (e.g. ASL interpreter, braille) email sastransition@mcmaster.ca
Hope to see you there!
... See MoreSee Less

3 weeks ago  ·  

Like us on Facebook for bursary, job opportunities and event updates!