Instructors

You can do this by setting up a rule in Outlook.

1. Create a new folder in Outlook titled “SAS Emails.”
2. Select Settings in Outlook.
3. In the mail section, go to rules.
4. Select “add a new rule.”
5. Create a title for your rule.
6. Add the condition: “Subject includes.”
7. In the text box “enter words to look for,” enter the following: “Student Accommodations for Review.”
8. Add the action: “Move to.”
9. Select the folder you created, “SAS Emails.”
10. Select “Run rule now.”
11. Click on save.

Once we’ve approved student bookings, you can access the list in MySAS Portal. Click “Courses” in the menu on the left and select the appropriate course. On the tab underneath the course title, click “Test Bookings.” this will provide a list of the students booked for this exam and will highlight their name, exam location, date and exam copy.

By default, the Accommodation Letters page in MySAS Portal displays letters for all lectures, tutorials and labs in the same list. In order to filter the list to display only a specific lecture, tutorial or lab, click “More Filters” and type in the course code. Select the specific lecture (C01), tutorial (T01), or lab (L01) section that you would like to view letters for.

All instructors are required to view and implement accommodations for students registered with SAS in their courses. However, signing accommodation letters is no longer required. If you choose to do so, type your name under “Recipient Acknowledgement.” The letter’s status will change from “Requested” to “Signed.” This may be helpful to track which letters you have already reviewed.

All instructors are required to view and implement accommodations for students registered with SAS in their courses. You have two options to access this information in MySAS Portal:

• Pull a list of students with accommodations in your courses that can be exported as a simple Excel file. Information provided includes student name, student number and course accommodations.
• Access individual student accommodation letters for program coordinator contact information and a timestamp of when the accommodations were approved.

Learn more: Viewing Student Accommodations

 

The MySAS Portal relies on collaboration between instructors, the Tim Nolan Testing Centre and students. Through working together, we can ensure efficient accommodation processes.

Please submit test information and copies on MySAS Portal as early as possible in the term. This will ensure a smooth booking process for students and allow our Testing Centre to begin resource planning. Please note the following deadlines:

• Test information: Submit no later than 10 calendar days before the test.
• Test copies: Submit no later than five calendar days before the test.

If you are unable to meet these deadlines, please move the test back by five calendar days to allow students enough time to book.

Learn more: Submitting Test Information

After students have written the test, you must pick up the tests from the Tim Nolan Testing Centre in MUSC B101. Tests will be available for pick-up as of 10:00 a.m. the business day after the test date.

Please bring identification when picking up tests. If another individual is appointed to pick up the tests, please provide the individual with a letter stating permission and ensure that they bring identification.

When checking in with the student, consider referring them to the Student Success Centre’s Writing and Academic Skills team or their Faculty’s academic advising office.

Remember, it is important to keep confidentiality in mind. Any information disclosed by a student about their disability or accommodation is private and confidential and should not be shared with any other person without the student’s expressed consent. It is important to not ask students about their disability diagnosis. If students wish to disclose, they will do so on their own.

For additional information needed to accommodate a specific student, please connect with the student or contact the student’s SAS program coordinator identified on their accommodation letter.

Students can access a variety of assistive technology on campus through Library Accessibility Services. Some software is available throughout the libraries, while others are only available in the Computer Accessibility Technology Spaces (CATS) or Consultation Room.

Some examples of the technology that students have access to include:

• Screen readers
• Motorized height-adjustable tables
• Light-sensitive tablets/monitors
• Scribe devices
• Large print keyboards
• Magnifying devices

Visit the Library Accessibility Services Assistive Technology page to learn more.

Students who would like to learn more about accommodations and discuss their options can contact sastransition@mcmaster.ca.

For incoming first-year students, we recommend the MacStart Transition Program to introduce students to their network of support.